About the Organisation

The Zambia Institute of Secretaries (ZIS) is a statutory professional body established under the Zambia Institute of Secretaries Act No. 19 of 2022 to register and regulate the secretarial profession in Zambia. ZIS invites applications from suitably qualified, competent and experienced Zambians for the position of Personal Assistant.

The Role

The successful candidate will provide professional and confidential secretarial and administrative support, including correspondence, records management, scheduling and daily office operations.

Overall Responsibility

• Provide professional and confidential secretarial and administrative support to ensure efficient daily office operations.
• Manage correspondence, records, schedules and routine office documentation with accuracy and discretion.
• Support meeting coordination, minute-taking, transcription and preparation of official documents.
• Maintain organised records and ensure information is handled with confidentiality, integrity and professionalism.

Qualifications and Experience

• Diploma in Secretarial Studies and Office Management, Business Administration or a related field. A relevant Bachelor’s Degree is an added advantage.
• At least five (5) years’ relevant secretarial or administrative experience, preferably in a professional or institutional environment.
• Typing/shorthand speed of at least 55/100 words per minute with high accuracy.
• Full Grade 12 Certificate with five ‘O’ Levels with credits or better.
• Membership of the Zambia Institute of Secretaries.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong minute-taking, transcription, document preparation and records-management skills.
• Excellent communication, organisation and interpersonal skills.
• Demonstrated confidentiality, integrity, reliability and attention to detail.
• Ability to work independently and effectively as part of a team.

How to Apply

Submit a cover letter clearly indicating the position applied for, a detailed and updated Curriculum Vitae, and copies of relevant academic and professional qualifications.

Applications may be addressed and delivered to:

The President
Zambia Institute of Secretaries
P O Box 32102
Room 122, First Floor
Workers’ Compensation House
LUSAKA

Alternatively, email the application in ONE PDF form to zambiainstituteofsecretaries4@gmail.com or info@zis.org.zm.

Canvassing or solicitation in any form will lead to automatic disqualification.

Application deadline: 13 October 2026 at 17:00 hours. Late applications will not be considered.

Only shortlisted candidates will be contacted.

ZIS is an equal opportunity employer committed to fair, transparent and merit-based recruitment. Applications will be considered objectively based on qualifications, competencies, experience and suitability for the position.

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