Coalition Technologies is seeking a reliable, detail-oriented, and highly organized Remote Office Assistant to support administrative, bookkeeping, billing, reporting, data entry, and internal operations tasks. This role is ideal for someone with strong communication skills, discretion, attention to detail, and a willingness to learn and grow within a fast-paced remote work environment.

As an Office Assistant, you will help support daily administrative operations, assist with entry-level bookkeeping, organize client documents, support internal reporting, and help maintain accurate company records. This position offers strong growth potential for the right candidate, including opportunities for advancement within the Accounting team or other departments.

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We are looking for talented and diligent candidates who perform well on our skills assessments. Strong skills test performance may be considered even if a candidate does not meet every preferred experience or educational background requirement.

Why Join Coalition Technologies?

Coalition Technologies is committed to delivering high-quality work for our clients while providing our team with a fun, thriving, innovative, and growth-focused work environment. We offer:

• 100% remote work with a company that has supported remote team members for more than a decade.
• Competitive profit-sharing bonus plan, with up to 50% of company profits paid to full-time employees each month.
• Competitive Paid Time Off plan that supports work-life balance.
• Subsidized gym memberships.
• Medical, dental, vision, and life insurance packages for eligible US-based team members.
• International Health Insurance Reimbursement Program for eligible international team members.
• Device upgrade and learning reimbursement programs.
• Career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.

Office Assistant Responsibilities

As an Office Assistant, your duties will include:

• Answering phones and emails.
• Completing entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc support for team members.
• Supporting quality assurance checks for internal and client-facing reports.
• Organizing new client contracts, creating invoices, and processing client payments.
• Contributing to internal database maintenance, upkeep, and data entry.
• Researching, ordering, and distributing company-wide gifts two to three times per year.
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday calendars, time-off calendars, and schedule variation calendars.

Required Skills and Qualifications

• Willingness to learn, grow, and collaborate with the team and company as a whole.
• Excellent verbal and written communication skills.
• High level of discretion, ethics, and trustworthiness.
• Strong attention to detail and organizational skills.
• Ability to support administrative, bookkeeping, billing, reporting, and data entry tasks.
• Innovative thinking and willingness to challenge existing methods when improvement is possible.
• Availability to work 40 hours per week, Monday through Friday, 9:00 a.m. to 6:00 p.m. Pacific Time.
• Reliable remote workspace with a fast computer, quality internet, camera, microphone, and speakers.

Preferred Skills

The following experience is preferred but not required:

• Intermediate spreadsheet skills.
• Experience with bookkeeping or financial record keeping.
• Experience with Google Sheets, Microsoft Excel, QuickBooks Online, and Google Workspace.
• Experience supporting billing, invoicing, reporting, data entry, or administrative operations.

Remote Work Environment

Coalition Technologies is a fully remote company. Our team works remotely with the support of time tracking software, structured communication, and a company culture designed to help remote team members succeed. We have supported remote team members for more than a decade and welcome qualified applicants from around the world.

Growth Opportunity

This position offers a strong opportunity for growth. Successful Office Assistants at Coalition Technologies have advanced quickly and earned promotions within the Accounting team and across other departments.

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Compensation

For candidates located in California, New York, Washington, and Colorado, the starting base pay for this position ranges from $17 to $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. For candidates outside of California, New York, Washington, and Colorado, compensation may fall outside the listed range.

How to Apply

Interested candidates can apply through the Coalition Technologies application page:

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Job Advertisement – Accountant

Plantlife is seeking an Accountant to maintain accurate financial records, ensure timely collections and protect stock, enabling the Finance Director to deliver on the company's financial mandate.

Key Responsibilities

Bookkeeping & Financial Records

• Maintain accurate, up-to-date books of account, including ledgers, journals and cashbooks, for all Plantlife transactions.
• Process day-to-day financial transactions and post them to the correct accounts.
• Prepare monthly trial balances and support the Finance Director in producing management accounts.

Accounts Receivable & Credit Control

• Track and reconcile all cash and credit sales to agro-dealers, including tiered credit terms of 30/60/90 days.
• Monitor debtor balances and follow up on overdue accounts in coordination with the Sales & Marketing team.
• Maintain records of director personal guarantees securing credit customers and flag any exposure that needs attention.
• Issue invoices, receipts and statements of account.

Accounts Payable & Expense Management

• Process supplier invoices and staff expense claims, and prepare payments for approval.
• Reconcile supplier statements and maintain accurate payables records.

Stock & Inventory Support

• Support the Finance Director's stock-protection mandate through regular stock reconciliations against sales and dispatch records.
• Flag discrepancies between physical stock and recorded stock promptly.

Cash & Bank Management

• Perform regular bank reconciliations.
• Monitor cash flow and flag any funding or collection risks to the Finance Director.

Compliance & Reporting

• Ensure compliance with Zambian tax obligations, including VAT, PAYE and income tax, and statutory filing deadlines.
• Maintain audit-ready records and support external audits or ZRA reviews as needed.
• Assist the Finance Director with budget preparation and variance tracking.

Statutory Payroll Returns and Reconciliation

• Prepare and submit monthly statutory payroll returns, including NHIMA, NAPSA and PAYE, within the prescribed deadlines.
• Reconcile payroll-related accounts and statutory deductions against payroll records and payment schedules.
• Ensure all statutory deductions are accurately calculated, accounted for and submitted on time.
• Maintain accurate payroll and statutory records and promptly resolve any discrepancies or variances identified during reconciliation.
• Comply with the company's payroll confidentiality, data protection and information security policies at all times.

Qualifications & Experience

Minimum Requirements:

• Diploma in Accounting, Finance or a related field, plus ZICA Licentiate/Level II or equivalent.
• 1–2 years' experience in a bookkeeping or accounts role, with hands-on debtors management.
• Working knowledge of Zambian tax and statutory requirements, including VAT, PAYE and ZRA filing.

How to Apply

Interested candidates should submit their CV and cover letter to:

Email: careers@plantlifezm.com
Subject: Application - Accountant

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Welani Milling, registered as AMC General Dealers, is a family business located at Nyanji or Railways Market in Kabwe. The business is involved in milling maize and other agricultural grains.

We are currently looking for a cashier.

ROLES AND RESPONSIBILITIES

• Cash receivables
• Financial record keeping and book keeping
• Monthly reconciliation and money transfers

QUALIFICATIONS

• Grade 12 certificate with a merit in accounts or better

EXPERIENCE

• Previous working experience in a similar capacity is added advantage

DESIRED ATTRIBUTES

• Hardworking and honest
• A Kabwe resident staying close to Railways market
• Female candidates are encouraged to apply

HOW TO APPLY

Send your application letter and CV to:

valerie200276@gmail.com

FOR ENQUIRIES

0968 108763 / 0977 644835