Administrative Assistant / Front Office Officer

PhilteQ Consult Ltd invites applications for the position of Administrative Assistant / Front Office Officer based in Lusaka, Zambia. This opportunity is ideal for recent graduates seeking to launch their careers in administration within a dynamic professional environment.

The successful candidate will play a vital role in managing front office operations and supporting essential administrative tasks, ensuring smooth daily business functions.

About the Role

As an Administrative Assistant / Front Office Officer, you will be the first point of contact for clients visiting the office. Your responsibilities will include managing telephone and email inquiries, maintaining a welcoming reception area, and coordinating office schedules.

Additionally, you will assist with market research activities to identify new business opportunities and support the leadership team with relevant data.

Key Responsibilities

• Front Office Management: Greet walk-in clients professionally, handle general telephone and email communications, and maintain a tidy and organized reception area.
• Administrative Support: Manage incoming and outgoing documents, maintain office supplies inventory, organize filing systems, and support daily administrative tasks.
• Scheduling and Coordination: Arrange and manage internal and external meetings, coordinate logistics for client interactions, and maintain calendars efficiently.
• Market and Business Research: Collect and analyze preliminary data on potential business opportunities, industry trends, and market entry requirements to aid strategic decision-making.

Qualifications and Skills

• Bachelor’s Degree or Diploma in Business Administration, Public Administration, Communications, or related fields; recent graduates are encouraged to apply.
• Excellent verbal and written communication skills combined with a professional and approachable demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with calendar management tools.
• Strong organizational abilities, attention to detail, and the capacity to multitask effectively in a fast-paced environment.

How to Apply

Interested candidates who meet the above qualifications should submit their CV and cover letter via email to:

Email: jason@philteqconsult.com

Application Deadline: 24 September 2026

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