Accountant Job at Plantlife | Woodlands, Lusaka
Accountant – Plantlife
Company: Plantlife
Position: Accountant
Department: Finance
Reports To: Finance Director
Grade: Officer level – individual contributor, non-supervisory
Location: Plot #6321 Elm Road, Woodlands, Lusaka, Zambia
Posting Date: 19 September 2026
Closing Date: Not specified
Job Advertisement – Accountant
Plantlife is seeking an Accountant to maintain accurate financial records, ensure timely collections and protect stock, enabling the Finance Director to deliver on the company's financial mandate.
Key Responsibilities
Bookkeeping & Financial Records
- Maintain accurate, up-to-date books of account, including ledgers, journals and cashbooks, for all Plantlife transactions.
- Process day-to-day financial transactions and post them to the correct accounts.
- Prepare monthly trial balances and support the Finance Director in producing management accounts.
Accounts Receivable & Credit Control
- Track and reconcile all cash and credit sales to agro-dealers, including tiered credit terms of 30/60/90 days.
- Monitor debtor balances and follow up on overdue accounts in coordination with the Sales & Marketing team.
- Maintain records of director personal guarantees securing credit customers and flag any exposure that needs attention.
- Issue invoices, receipts and statements of account.
Accounts Payable & Expense Management
- Process supplier invoices and staff expense claims, and prepare payments for approval.
- Reconcile supplier statements and maintain accurate payables records.
Stock & Inventory Support
- Support the Finance Director's stock-protection mandate through regular stock reconciliations against sales and dispatch records.
- Flag discrepancies between physical stock and recorded stock promptly.
Cash & Bank Management
- Perform regular bank reconciliations.
- Monitor cash flow and flag any funding or collection risks to the Finance Director.
Compliance & Reporting
- Ensure compliance with Zambian tax obligations, including VAT, PAYE and income tax, and statutory filing deadlines.
- Maintain audit-ready records and support external audits or ZRA reviews as needed.
- Assist the Finance Director with budget preparation and variance tracking.
Statutory Payroll Returns and Reconciliation
- Prepare and submit monthly statutory payroll returns, including NHIMA, NAPSA and PAYE, within the prescribed deadlines.
- Reconcile payroll-related accounts and statutory deductions against payroll records and payment schedules.
- Ensure all statutory deductions are accurately calculated, accounted for and submitted on time.
- Maintain accurate payroll and statutory records and promptly resolve any discrepancies or variances identified during reconciliation.
- Comply with the company's payroll confidentiality, data protection and information security policies at all times.
Qualifications & Experience
Minimum Requirements:
- Diploma in Accounting, Finance or a related field, plus ZICA Licentiate/Level II or equivalent.
- 1–2 years' experience in a bookkeeping or accounts role, with hands-on debtors management.
- Working knowledge of Zambian tax and statutory requirements, including VAT, PAYE and ZRA filing.
How to Apply
Interested candidates should submit their CV and cover letter to:
Email: careers@plantlifezm.com
Subject: Application - Accountant
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