Executive Assistant Job at Madison Life Insurance Zambia | Lusaka

 

JOB OPPORTUNITY

EXECUTIVE ASSISTANT

Madison Life Insurance Zambia

Full-time | Lusaka, Zambia

JOB OVERVIEW

In consultation with the Managing Director, the Executive Assistant will be responsible for providing high-level administrative, communication, office management, reporting and coordination support.

ADMINISTRATIVE SUPPORT

• Manage the Managing Director's calendar, including meetings, appointments and travel logistics.
• Draft, edit and proofread executive correspondence, reports, presentations and related documents.
• Support recruitment activities for junior administrative staff, including temporary hires, and assist in contract renewals and data compilation.
• Maintain well-organized electronic and physical filing systems for easy document retrieval.

COMMUNICATION

• Screen and route incoming calls, emails and correspondence to appropriate departments.
• Liaise professionally with internal departments, stakeholders and external partners on behalf of the Managing Director.
• Assist in formatting and editing of Board papers and ensure timely secretarial support for meetings.
• Prepare and distribute accurate meeting minutes and track follow-up actions.

OFFICE MANAGEMENT

• Monitor and maintain office supplies and equipment for the executive office.
• Ensure administrative staff are equipped with necessary resources, including stationery and equipment.
• Coordinate logistics for executive meetings, events and conferences.
• Oversee quarterly performance appraisals for administrative staff.
• Ensure expenditure on supplies and office needs is within the approved budget.

CONFIDENTIALITY AND DISCRETION

• Handle and store confidential documents securely.
• Maintain strict confidentiality in all dealings with executives and sensitive company information.

REPORTING AND COORDINATION

• Prepare reports, presentations, briefing notes and related materials.
• Track action items and ensure timely completion of follow-ups.
• Assist in compiling data for budgets, forecasts and periodic reports.
• Perform any other duties as assigned by the Supervisor.

JOB DETAILS

Position: Executive Assistant

Company: Madison Life Insurance Zambia

Employment Type: Full-time

Location: Lusaka, Zambia

HOW TO APPLY

Interested candidates should send their application by email to:

📧 Email: jobs@mlife.co.zm

Subject Line: Executive Assistant

APPLY BY EMAIL

IMPORTANT: Please indicate Executive Assistant in the subject line of your email application.

Interested in this opportunity?

SUBMIT APPLICATION

Recruitment Notice: Applicants are advised not to pay money to anyone for recruitment, job placement, interviews, employment or any recruitment-related service.