Executive Assistant Job at ZAMPOST | Lusaka
JOB VACANCY
EXECUTIVE ASSISTANT - LUSAKA
Zambia Postal Services Corporation (ZAMPOST), a State-Owned Enterprise mandated to provide postal, courier, logistics and financial services across the country, is inviting applications from suitably qualified and experienced candidates for the position of Executive Assistant.
Job Title: Executive Assistant
Grade: ZPSC6
Department: Executive
Reporting Line: Postmaster General / Group CEO
Station: Head Office
Town: Lusaka
Type of Employment: 5 Years Contract
PURPOSE OF ROLE
To provide high-level executive, administrative, coordination and operational support to the Postmaster General to facilitate the effective management of the Office, coordination of corporate activities, communication with key stakeholders and implementation of organisational priorities.
DUTIES AND KEY RESPONSIBILITIES
- Managing and coordinating the day-to-day operations of the Office of the Postmaster General
- Managing the Postmaster General's diary, appointments, meetings, engagements and official commitments
- Preparing briefing materials, reports, correspondence, presentations and other documentation required by the Postmaster General
- Coordinating and following up on pending actions, assignments and commitments arising from the Postmaster General's Office
- Drafting, editing and coordinating official correspondence, memoranda, reports and other executive communications
- Maintaining accurate, secure and confidential records and documentation
- Serving as a point of contact for the Postmaster General and internal/external stakeholders
- Liaising with government institutions, Board, business partners and other stakeholders
- Organising high-level meetings, conferences, and recording minutes
- Monitoring implementation of management and Board decisions
- Assisting in preparation of strategic, operational and performance reports
- Organizing official travel, itineraries, and logistics for the Postmaster General
- Supervising administrative support staff attached to the Office
- Supporting corporate initiatives and special projects
KNOWLEDGE, SKILLS AND ATTRIBUTES
- Excellent organisational, planning and coordination skills
- Strong written and verbal communication skills
- Excellent diary, meeting and time-management skills
- High levels of professionalism, confidentiality and discretion
- Ability to work under pressure and manage multiple competing priorities
- Strong attention to detail and accuracy
- Strong report writing and presentation skills
- Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook
QUALIFICATIONS AND EXPERIENCE
- Diploma in Business Administration, Public Administration, Office Management, Secretarial Studies, Management Studies or related field
- A Degree will be an added advantage
- At least 5 years relevant work experience, with at least 3 years in a senior executive, administrative or office management support role
- Demonstrated experience in coordinating high-level meetings and preparing executive correspondence
MODE OF APPLICATION
Applications with detailed CVs and certified copies of academic and professional qualifications should be submitted through either of the following methods:
1. EMS in a sealed envelope
Clearly marked:
EXECUTIVE ASSISTANT
Addressed to:
The Director Human Capital & Administration
Zambia Postal Services Corporation
P.O Box 71845
Corner of Chuchu/Cairo Road
Lusaka
2. Email
Send your application as a single PDF to:
recruitments@zampos.com.zmSubject line: "EXECUTIVE ASSISTANT"
DEADLINE: FRIDAY, 28TH AUGUST 2026
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEWS
ZAMPOST IS AN EQUAL OPPORTUNITY EMPLOYER
⚠️ Recruitment Notice
Applicants are advised not to pay money to anyone for recruitment, job placement, interviews, employment or any recruitment-related service.
Published by ENB Enterprise
https://enbenterprise.blogspot.com
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