ADMINISTRATIVE ASSISTANT

 📢 WE ARE HIRING!

ADMINISTRATIVE ASSISTANT

Company: Carbon Lotus Resource Partners

📍 Location: Lusaka, Zambia

💼 Employment Type: Full-Time

Carbon Lotus Resource Partners is seeking a qualified and experienced Administrative Assistant to join its team in Lusaka.

Key Responsibilities

Administrative Coordination

- Manage correspondence and route inquiries.

- Coordinate appointments, maintain calendars, and arrange meetings.

- Prepare meeting agendas and record minutes.

Records & Reporting

- Maintain accurate physical and digital filing systems.

- Update records and databases.

- Compile operational data and prepare routine management reports.

Office & Facility Support

- Monitor office supplies and place orders.

- Track office-related expenses.

- Coordinate vendors and service providers.

- Help maintain a safe, organized, and efficient workplace.

Finance & Payments

- Process invoices and reconcile payments.

- Manage petty cash documentation.

- Maintain the Cash Journal.

- Submit financial records for verification.

Budget Support

- Assist in preparing annual operating budgets.

- Monitor approved budget implementation.

- Support budget reviews and record non-compliance where applicable.

HR Administration

- Coordinate staff onboarding and workspace setup.

- Manage personnel records and HR information.

- Update leave records, public holidays, recruitment, and staff exits.

Payroll & Benefits Support

- Provide payroll and benefits information to the Finance Department.

- Support administration of statutory contributions and employee benefits.

Procurement & Contract Management

- Manage tender and bid processes from initiation to submission.

- Monitor contract renewal dates and procurement schedules.

- Maintain procurement forecasts and implementation records.

- Upload supporting documents into company systems.

- Maintain organized, audit-ready contract files.

Administrative Support

- Provide general administrative assistance as assigned.

Required Skills

- Excellent organizational and time management skills.

- Strong written and verbal communication skills.

- Proficiency in Microsoft Office Suite and related software.

- High attention to detail and accuracy.

- Ability to work independently and as part of a team.

- Professional customer service skills.

- Strong problem-solving and adaptability.

- Knowledge of ZPPA and eGP bid preparation and submission procedures.

- Competence in tender preparation.

- Willingness to travel at short notice.

- HR qualification or relevant HR experience.

Qualifications & Requirements

- Diploma or higher qualification in Business Administration or a related field.

- Female applicant, not older than 35 years.

- Proven work experience supported by three professional references.

- Valid driver's licence.

- Valid passport.

- Evidence of no criminal record.

- Experience in the energy, gas, petroleum, or construction industries is strongly preferred.

How to Apply

Send your application to:

📧 info@merrifieldresources.com

Email Subject: ADMINISTRATIVE ASSISTANT

Only shortlisted candidates will be contacted.